How we collect, use, store and protect personal data for pupils, parents, staff and website visitors.
In compliance with the General Data Protection Regulation (GDPR), we have updated our Privacy Policy to give parents of The Greek Academy detailed information on how we use and store your data, and how you can access it. Any personal data is kept safe and secure, and we will not share it with third parties without your permission. We use your data solely to provide the best possible service and to communicate with you during the Greek School's annual term.
This privacy policy applies to The Greek Academy, based in Enfield and supported by the Cyprus Education Mission (K.E.A), which supplies teachers to all Greek schools in the United Kingdom. Head teachers are instructed by K.E.A to record all new first-time starters in a secure register on the premises.
This policy outlines how The Greek Academy collects, stores and uses personal and confidential information about pupils, parents, employees and suppliers.
We may collect your data when you express interest in a place for your child at our school, either verbally, in writing, or through our website by submitting an enquiry form. The information collected on your child's application is stored and kept by The Greek Academy Executive Committee for the following purposes:
This data includes contact details provided on the online registration form, such as name, address, phone number, email address, and other relevant information.
We may collect, use, store and share (where appropriate) personal data about pupils, including but not limited to:
We may also hold data about pupils received from other organisations, including other schools.
We use this data to:
Less commonly, we may process personal data where we have obtained consent to use it in a specific way, or where we need to protect the individual's vital interests (or someone else's interests).
Consent for using personal data can be withdrawn at any time — see "Accessing your data" below.
We keep personal information about pupils while they are attending our school, and may keep it beyond their attendance if necessary. The information is stored on The Greek Academy's internal computer system, accessed only by Committee members. We record only information relevant to our standard operating processes.
We do not share information about pupils with any third party without consent, unless the law and our policies permit. We may share personal information about pupils with:
We may store and use parents' and teaching staff's personal data, with your express consent, to provide you with updated information, for communication purposes, and in case of emergency contact.
If you provide us with information about other individuals, you must ensure you have their permission to do so — for example, providing contact details for someone authorised to collect your child from school.
If you wish for your personal data to be removed from our database, please contact us at info@thegreekacademy.co.uk, stating your reason. Note that if your child is still in attendance, we may not be able to comply, due to health and safety requirements.
Tracking information is automatically collected about website visitors, including IP addresses, for administration purposes and to improve user experience. We do not disclose visitor information to third parties without written consent, except where required by law. Data processing may involve international transmission.
Throughout the school year, The Greek Academy will run events requiring email and social media communications. You can opt out of receiving these communications. Weekly newsletters with school insights, timetables and event invitations may be sent. If you have any issues, please contact us at info@thegreekacademy.co.uk.
We keep personal information only as long as necessary to provide requested services, comply with legal requirements, and support claims or defences in court.
We have security measures in place to protect your information against unauthorised use, accidental loss, damage or destruction.
You may review or update the personal information we hold about you. To obtain a copy, send a request to info@thegreekacademy.co.uk. Processing may take up to 30 days. To remove personal information, contact us at the same address. Note that this may limit our service provision, and re-registration may be required.
For identity verification, reasonable steps will be taken before granting access or taking action. If you have questions or complaints about our privacy policy, email us at info@thegreekacademy.co.uk. You can also lodge complaints with the Information Commissioner's Office at ico.org.uk/concerns.
When you register a child through our website, we collect the details entered on the form: child and parent/guardian names and contact details, address, medical and allergy information, an optional photo of your child (used solely so that our staff can identify children with food allergies), your chosen fee option and your declaration.
This information is stored securely on our website's UK-based server and is emailed to the committee at info@thegreekacademy.co.uk. It is used only to administer your child's enrolment, class allocation, safety and wellbeing at The Greek Academy, and is shared only with your child's teachers and the committee. It is never sold or shared with third parties.
We keep registration records only as long as necessary for your child's enrolment. Records are reviewed annually and deleted when no longer needed. You may request a copy of your data, or its deletion, at any time by contacting info@thegreekacademy.co.uk.
If anything here isn't clear, or you'd like to ask about the data we hold, please get in touch.
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